INVITATION TO BID
FOR NEGOTIATED PROCUREMENT FOR THE
THIRTY (30)L. BI. SEAMLESS 300MM X 6M X 9MM THICK BEVEL END AND ASSORTED MATERIALS (FOR DRILLING OF EXPLORATORY WELL AT BRGY. SAN JOSE, SAN PABLO CITY
1. In view of the three (3) failed biddings of the Project, “Supply and Delivery of Thirty (30)L. BI. Seamless 300mm x 6m x 9mm Thick Bevel End and Assorted Materials (For Drilling of Exploratory Well at Brgy. San Jose, San Pablo City”. The SAN PABLO CITY WATER DISTRICT (SPCWD) through Bids and Awards Committee invites suppliers to participate in the negotiated procurement of the said project in accordance with Section 53.1 of the Revised Implementing Rules and Regulations of Republic Act No. 9184, otherwise known as the “Government Procurement Reform Act”.
2. The SAN PABLO CITY WATER DISTRICT through the 2017 Budget for the contract approved by the governing Board intends to apply the sum of One Million Two Hundred Fifteen Thousand Two Hundred Eighty Pesos (Php 1,215,280.00) only being the Approved Budget for the Contract (ABC) to payments under the contract for Supply and Delivery of Thirty (30)L. BI. Seamless 300mm x 6m x 9mm Thick Bevel End and Assorted Materials (For Drilling of Exploratory Well at Brgy. San Jose, San Pablo Cit with Contract No. 2017-496.
3. The schedule of bidding activities are herein stated below:
Activities Schedule Venue
Posting of Request for Quotation
December 13, 2017
SPCWD Main Office Building
Maharlika Highway
Brgy. San Gabriel, San Pablo City
Issuance and Availability of Request for Quotation
Starting December 13-26, 2017
Purchasing Section
SPCWD Main Office Building
Maharlika Highway
Brgy . San Gabriel, San Pablo City
Pre Negotiation Conference
December 14, 2017
Regional Training Center, SPCWD Main Office Bldg.
Maharlika Highway,
San Pablo City
Regional Training Center, SPCWD Main Office Bldg.
Maharlika Highway,
San Pablo City
Submission of Eligibility, Technical Requirements and Financial Documents
Submission of Final Bid Offer
Opening of Proposal/Offers and Negotiation
December 26, 2017
(Invited Suppliers shall be issued a Negotiation Documents upon presentation of the Letter of Invitation).
4. Delivery of the goods is required within fifteen (15) days from receipt of approved Purchase Order. Bidders should have completed within one (1) year from the date of submission and receipt of bids a contract similar to the project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders (ITB).
5. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations
(IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.
6. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.
7. Interested bidders may obtain further information from San Pablo City Water District and inspect the Bidding Documents at the address given below during 8:00 o’clock in the morning up to 5:00 o’clock in the afternoon.
8. A complete set of Bidding Documents may be acquired by interested Bidders on December 13, 2017 from the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand pesos (Php 5,000.00) only.
9. Bids must be duly received by the BAC Secretariat at the address below on or before December 26, 2017 at 2:00 o’clock in the afternoon. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
10. Bid opening shall be on December 26, 2017 at 2:00 o’clock in the afternoon at San Pablo City Water District Regional Training Center, Maharlika Highway, Brgy. San Gabriel, San Pablo City. Bids will be opened in the presence of the bidders’ on its representatives who choose to attend at the address below. Late bids shall not be accepted.
11. Due date falling on a non-working holiday i.e. Saturday and Sunday, legal holiday, or special non-working holiday, the deadline shall be the next working day.
12. The San Pablo City Water District reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
For further information, please refer to:
ERLITA R. DE LUNA
Head, BAC Secretariat
San Pablo City Water District
Maharlika Highway, Brgy. San Gabriel,
San Pablo City 4000, Laguna, Philippines
spcwd_purchasing@yahoo.com
Telefax No. (049) 503-0075
Approved:
MRS. MILDRED C. MORGA
Chairman, Bids and Awards Committee
Noted by:
Engr. ALEJANDRO R. EVANGELISTA
General Manager A
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Contract No. 2017-496
Re-Negotiated Procurement for the Supply and Delivery of Thirty (30)L. BI Seamless 300mm x 6m x 9mm Thick Bevel End and Assorted Materials (For Drilling of Exploratory Well at Brgy. San Jose, San Pablo City).
San Pablo City Water District
Standard Form Number: SF-GOODS-06
Revised on: December 2016
Checklist of Eligibility Requirements for Bidders
ELIGIBILITY DOCUMENTS
I. FIRST ENVELOPE:
Legal Documents
CLASS “A” DOCUMENTS
Legal Documents
1. Certificate of PhilGEPS Registration under Platinum category;
Technical Documents
2. Statement of all its ongoing and completed government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid;
3. Statement of the Bidder’s SLCC similar to the contract to be bid, in accordance with ITB Clause 5.4. within the relevant period as provided in the BDS. the two statement required shall indicate for each contract, the following; 1) name of the contract, 2) date of the contract, 3) contract duration, 4) owner’s name and address, 5) kinds of goods, 6) for statement of ongoing contracts – amount of contract and value of outstanding contract, 7) for statement of SLCC - amount of completed contracts, adjusted by the bidder to current prices using PSA’s consumer price index, if necessary for the purpose of meeting the SLCC requirement, 8) date of delivery, and 9) end-user’s acceptance or official receipt(s) or sales invoice issued for the contract, if completed, which shall be attached to the statements;
4. NFCC Computation in accordance with ITB Clause 5.5 or a committed Line of Credit from a Universal or a Commercial Bank.
Financial Documents
5. Audited Financial Statements supported by an Independent CPA’s Certificate, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceeding calendar year, which should not be earlier than two (2) years from the date of bid submission;
CLASS “B” DOCUMENTS
6. If applicable, the Joint Venture Agreement (JVA) in case the joint venture is already in existence, or duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful.
Technical Documents
1. Bid Security in accordance with ITB Clause 18. if the Bidders opts to submit the bid security in the form of:
a. Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank in an amount equivalent of two percent (2%); or
b. Bid Securing Declaration.
2. Conformity with technical specifications, as enumerated and specified in Section VI and VII of the Bidding Documents; and
3. Sworn statement in accordance with Section 25.2(b)(iv) of the IRR of RA 9184 and using the form prescribed in Section VIII. Bidding Forms (Omnibus Sworn Statement).
II. SECOND ENVELOPE:
1. The Financial component of the bid shall contain the following;
a. Financial Bid Form, which includes bid prices and the applicable price schedules, in accordance with ITB Clause 15.1 and 15.4; and
b. Any other documents related to the financial component of the bid as stated in the BDS
Post-Qualification Documents
Within a non-extendible period of three (3) calendar days from receipt by the Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid (LCB), the Bidder shall submit the following documentary requirements:
1. Latest income and business tax return in the form specified in the BDS; and
2. Other appropriate licenses and permits required by law and stated in the BDS
(Note: Accredited and Eligible Bidders for 2017 will only submit renewed documents that will expire or have expired at the time of bidding)
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Section VI. Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site.
Item Number Description Quantity Total Delivered, Weeks/Months
1. BI Seamless 300mm x 6m x 9mm thick 30L Within Fifteen (15) days upon
Bevel End receipt of approved P.O.
2Water Well Stainless Steel Screen 12” x 3m4L
3Flat Bar ¼” x 2” x 6m20Pcs.
4Peables #4 16m³
5Gravel 3/42m³
6Sand (S-1)2m³
7Cement10bags
Terms of payment :
a) After issuance of certificate of final acceptance
b) Upon posting of warranty security in any of the
following prescribed forms:
- Retention money in an amount equivalent to
ten percent (10%) of the contract price
Or
- Special bank guarantee equivalent to at least
ten percent (10%) of the contract price.
c) Processing of payment (7 days) shall be after delivery.
Warranty:
Minimum of One (1) year warranty against factory defects.
Other/s:
- All Materials are subject for inspection
and delivered at site.
Prepared by: Reviewed and Evaluated by: Recommended for Approval
Mr. ENRIQUE P. SANCHEZ Mr. ENRIQUE P. SANCHEZ Engr. NEMESIO O. GUIA, Jr.
Requisitioner BAC Prov. Member-Technical OIC-Department Manager A, TSD
Approved by:
Engr. ALEJANDRO R. EVANGELISTA
General Manager - A
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SAN PABLO CITY WATER DISTRICT
San Pablo City
PROPOSED INSTALLATION OF BI CASING FOR EXPLORATORY WELL AT BRGY. SAN JOSE, SAN PABLO CITY
TECHNICAL SPECIFICATIONS
AMATERIAL SPECIFICATIONS
1PIPE CASING
Supply of BI Seamless 300mmØ x 6m x 9mm thk bevel end
• Diameter: 300 mm
• Effective Length is 6 m
• Minimum thickness is 9 mm
2STAINLESS STEEL SCREEN
Supply of Water Well Steel Screen 12"Ø x 3m
• Diameter: 300 mm
• Over-all Length is 3 m
• Slot Size is 1.5 mm
• Material is SS 304
• Capacity is 25.6 liter/sec
• Collapse Pressure is 192 psi
• Tensile Strength is 54 Tonnes
• Unit Weight is 86 kg
3STEEL BARS
3.1All steel bars used shall be new, free form rust, oil, defects, greased or kinks.
3.2 It shall conform with the latest edition of the National Structural Code for Buildings with a minimum
Grade 40. Minimum Yield Strength is 275 Mpa and Minimum Tensile Strength is 480 Mpa, Effective
length is 6.00 m.
4PEBBLES
4.1Supply of Pebbles # 4
4.2All pebbles used shall be washed and clean.
5PORTLAND CEMENT
5.1Cement shall conform with the "Standard Specifications for Portland Cement"
(ASTM-C-150 latest revision).
5.2It shall conform to the requirements of Item 700, Hydraulic Cement.
6WATER
6.1 Water used in mixing concrete shall be clean and free from injurious amount of oil, acids, alkali, organic
materials or other substances that may be deleterious to concrete or steel.
6.2It shall conform to the requirements of Item 714, Water.
7PROPORTIONING OF MIXTURE
7.1The amount of cement to be added to the soil-aggregate shall be from 6 to 10 mass percent of the dry soil.
7.2 The exact percentage to be added shall be fixed by the Engineer on the basis of preliminary laboratory
tests and trial mixes of the materials furnished by the Contractor.
8STRENGH REQUIREMENTS
All concrete mixtures shall have a minimum compressive strength of 3,000 psi @ 28 days.
BWORK DURATION
Thirty (30) Working Days.
Prepared by: Reviewed and Evaluated by:
ENRIQUE P. SANCHEZ ENRIQUE P. SANCHEZ
OIC-Division Manager , ERWD BAC - Provisional Member - Technical
Recommended for Approval by: Approved by:
Engr. NEMESIO O. GUIA, JR. Engr. ALEJANDRO R. EVANGELISTA
OIC - Department Manager A, TSD General Manager A
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Pre-bid Conference
Date : 14-Dec-2017
Time : 2:00 PM
Venue : SAN PABLO CITY WATER DISTRICT-Purchasing Office Brgy. San Gabriel, Maharlika Highway, San Pablo City Laguna Philippines 4000
Erlita R. De Luna
OIC-Supervising Procurement Officer
Brgy. San Gabriel,
Maharlika Highway,
San Pablo City
Laguna
Philippines 4000
63-49-5030075
63-49-5030075
spcwd_purchasing@yahoo.com